HR Admin & Office Manager

  • Human Ressources
  • Brussels, Belgium

HR Admin & Office Manager

Job description

We are looking for an HR Administrator & Office Manager who will be in charge of supporting the development and implementation of HR initiatives and ensuring a smooth office and remote team life.


At Skipr we are on a mission of helping organisations accelerate their employees' transition to sustainable mobility. Through the Skipr platform and the Skipr app, our users easily connect to and manage any mobility service!

We love passionate, out-of-the-box thinkers who're able to share their ideas in the simplest and clearest way. We want to have an impact, dare to challenge the status quo and be close to our customers and team. Our ideal colleague has an entrepreneurial mindset, and sparks joy by taking an idea drafted in a napkin to its final execution, always giving priority to our customers. A keen sense of ownership, speedy execution and hustle is a must. We also offer enormous amounts of autonomy to everyone working at Skipr which requires an aptitude to auto-manage oneself.

JOB DUTIES 

Office management :

  • Manage general office operation (supplies, orders & deliveries, coordinate office facilities and equipment, etc.)
  • Support in the organization of team events and activities, on spot or remote
  • Help with team agenda management 

HR Administration tasks

  • Prepare and manage contracts and HR documents
  • Reviewing and renewing company policies and legal compliance
  • Updating and keeping track of internal databases
  • Payroll : onboard and outboard team members, prepare the monthly Payroll, follow-up the cases with social secretary
  • Onboarding & Outboarding: ensure a smooth arrival & exit for team members
  • Co-create internal processes for the HR department
  • Be the key person for staff requests on payroll & benefits
  • Support in the implementation of HR initiatives
  • Help with some accounting tasks

WHAT ABOUT YOU?

  • You are a native French or Dutch speaker and fluent in English
  • You have minimum 2 years experience as a HR generalist or Payroll Specialist; Experience in Payroll is a must have
  • You love multi-task work and are detail oriented
  • You are client and solution oriented
  • You are well organized and structured
  • You are proactive and able to work independently
  • You can manage your emotions positively in challenging circumstances
  • You always keep a positive mindset
  • You are tech friendly (everything is digital at Skipr, except coffee and cakes 😉 ) 

We believe the strength of a team comes from its diversity. So no matter who you are, where you come from, what you believe in or what your dreams are, we welcome you and look forward to receiving your application.

Job requirements

Skills required for the role :

  • Autonomy - You can take on several projects and manage them from A to Z without external intervention
  • Resilience - You see challenging situation as an occasion to grow and easily find the way to go forward
  • Assertiveness and communication - You can deliver a clear message, understand the message's recipient, show empathy for the recipient and listen effectively. You deliver information in a calm and respectful manner, without upsetting others and yourself
  • Prioritization - You choose the projects to focus on according to roadmap and objectives frameworks
  • Learner - You are a self-starter with a great learning attitude, able to learn and pick up new capabilities fast
  • Problem Solving: You recognize and define problems, you discover possible solutions and implement the best one for both local issue and system performance

What we offer :

  • A full time open-ended employee contract, in a hybrid mode (home working and office working)
  • A competitive salary package with many benefits : group, hospitalization and medical insurances, meal vouchers, company phone and laptop, phone subscription, eco vouchers, and the possibility to receive stock options on Skipr shares
  • A lot of professional flexibility, personal development and exciting challenges
  • A friendly and open company culture and tons of fun (team activities and events)
  • The possibility to have an impact on mobility in Europe